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Charging Bulk Lubricants and Other Non-Parts Inventory to a Repair Order

Autosoft -

Use the Gas-Oil-Grease-Sublet button on the Service R/O Parts menu to open the Lubricants/Sublet screen. This screen is used to charge bulk lubricants and other non-parts inventory items to a repair order. You can use the Previous button to return to the Service R/O Parts screen and the View R/O button to view the finished repair order.

Step 1. From the Parts Inventory menu, select Service Sales. The Service R/O Parts menu opens.


Step 2. Select Gas-Oil-Grease-Sublet. (You can also press Next on the Service R/O Parts screen.). The Lubricants/Sublet screen appears.


Step 3. Type the repair order number in the R/O field or search for a particular repair order by clicking on the R/O List button (or by pressing the F3 key). A list of repair orders appears.  Click on the repair order you want to select. (If you advanced to the Lubricants/Sublet screen by clicking Next on the Service R/O Parts screen, the repair order information is automatically displayed on the screen.)

Step 4. The repair order information populates the screen.

Step 5. In the Lubricants box, type the quantity (Qty) of each lubricant. The cost and sale amounts automatically populate based on the quantity entered.

Step 6. In R, type the repair number for the repair that required the lubricant.  

Step 7. In the Sublet box, use the drop-down list to select the Sublet Codes.

Step 8. The cursor becomes a yellow folder. Click in a Code field to drop the item.

Step 9. The Vendor/Description, LOP, Cost, and Sale fields automatically populate with the information entered for the sublet code in the Parts System Setup.

Step 10. In R, type the repair number for the repair that required the sublet.

Step 11. In P.O., type the purchase order number. If you press ENTER to advance through this field, the repair order number defaults as the purchase order number.

Step 12. Type the sales tax percentage (Tax %), labor operation (LOP), fail code (Fail), and daily rental days (DRD).

Step 13. When you are finished entering information, click Save.


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