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Emergency Stocking a Part from the Service R/O Parts Screen

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Step 1. From the Parts Inventory menu, select Service Sales. The Service R/O Parts menu opens. 

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Step 2. Click Line Parts. The Service R/O Parts screen opens. If you do not integrate with Service Writing, this screen automatically opens when you click Service Part Sales on the Parts Inventory menu.

Step 3. Type the repair order number in R/O or use the R/O List button to select the repair order from a list of active repair orders. The repair order details calculate the screen, and the Emerg (Emergency) Stock button replaces the Lists button on the screen. 

Step 4. Click the part for which you want to view emergency stock part information to pull the part to the working line. The part number appears in the Part Number field.

Step 5. Click Emerg Stock. The part information is displayed on the Part Data/Emergency Order screen. 

Step 6. In Emergency Stock This Part Now—Enter Qty, type the quantity of the part. This is the quantity you ordered and are receipting into inventory. 

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Step 7. In P.O. Number, type the purchase order number for the order. This is the purchase order you wrote to the vendor for the part. 

This field is for reference. This does not link the part order to the actual purchase order, and it does not affect the order quantity for the part on the purchase order in the system. Therefore, if you receipt the purchase order into the system later and receipt the part, the part will be added to the inventory again. Make note of parts you emergency stock on this screen, and check for the parts when you are receipting you purchase orders into your inventory to ensure your on-hand quantities are accurate.

Step 8. Click Save.

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