Use the Enter Sales Parameters button to assign a vehicle sale account to each type of vehicle. This screen also allows you to input debit and credit accounts commonly used for the vehicle sales.
To add a new parameter:
Step 1. Click Setup on the Dealership Accounting main menu.S
Step 2. On the System Setup menu, click Vehicle Sales.
Step 3. Click Enter Sales Parameters on the Vehicle Sales Setup menu.
Step 4. In Sale Account, type the vehicle sale account, or click an account in the list on the right side of the screen to open and edit the account.
Step 4. In Description, type the account name.
Step 5. Use the N/U/C/F/W/D field to indicate the type of sale account. Type N for new, U for used, C for certified used, F for fleet, W for wholesale, or D for dealer trade.
Step 6. In Journal, type the journal number used to post this type of sale.
Step 7. Type the general ledger account used to post each credit and debit item. Additional blank description lines are available at the bottom of the screen. Use these fields to add items as needed. If your Dealership Accounting module is integrated with Autosoft’s FLEX DMS F&I application, lines 12 and 14 on the debit side and lines 12 through 15 on the credit side will pull the setups from FLEX DMS F&I (Even if Accounting sets up information or accounts in those fields, FLEX DMS F&I will overwrite the Accounting setups when deals come over.). Usually, lines 12 and 14 on the debit side will display Service Cost and Gap Cost, respectively, and 12 through 15 on the credit side will display Service Sale, Service Payable, Gap Sale, and Gap Payable, respectively.
Step 8. Use the C/W field to identify the control used for the account. Type S for stock number, V for VIN, N for name, T for trade, or leave the field blank if no control is used. The top of the screen displays a list of control options for reference.
Step 9. The B/C column on the debit side allows you to flag back-end profit and to determine which items are used to calculate cost. Type B for items that are back-end profit or C for items that should be used to calculate the cost. Use the B column on the credit side to flag if the entry is back-end profit. Type B for the items that are back-end profit. These items will print on the sale recap sheet.
Step 10. Click Next to open the Extended Vehicle Sale Parameters screen. Use this screen to enter ancillary sales information, such as commission. These entries do not affect the sale. Fields marked with O/E require offsetting debit or credit entries in the opposite column.
Step 11. Click Back to return to the Vehicle Sales Parameters screen.
Step 12. Click Save to save the information when you are finished. The entry is added to the list on the right side of the screen.