New customers use the Account Data History button to transfer history from a previous system to FLEX DMS. This allows you to continue to run trend analysis reports from your previous system’s history as well as history recorded using FLEX DMS. The system automatically begins maintaining the history from this point on, so you will not use this screen after being on FLEX DMS Accounting for more than a year unless you follow a fiscal year. The system pulls the information to the financial statement when counts are required.
Step 1. On the FLEX DMS startup screen, click Accounting.
Step 2. From the Dealership Accounting main menu, click Setup.
Step 3. Click General Ledger on the System Setup menu.
Step 4. From the General Ledger Setup menu, click Account Data History.
Step 5. In Account, type the account number, or click List to select the account from a list. The account name/description is displayed for your reference.
Step 6. In the Memo Sales section, enter memo sales from your previous system or books. If you follow a calendar year, the calendar month sales will be the same as your current month sales. If you follow a fiscal year, the calendar month sales may be different than the current month sales.
Step 7. In the Previous Year Monthly Balances section, type the previous year’s beginning balance and the balance for each month of that year. The number next to each field indicates the month (01 for January, 02 for February, etc.).
Step 8. Under Current Year Monthly Balances, type the balance for each month of the current year.
Step 9. Under Calendar Year Monthly Balances, type the balance for each month for the calendar year. If you follow a calendar year, the calendar year balances will be the same as your current year balances. If you follow a fiscal year, the calendar year balances may be different than the current year balances.
Step 10. Click Save to save the information. Continue to add information for each account.