Use the Miscellaneous Parameters option on the Payroll Setup menu to set general information about payroll, such as the check register number, the general ledger accounts to post to, and the journal number used for payroll.
Step 1. Click Accounting on the Autosoft DMS startup menu.
Step 2. Select Payroll from the Dealership Accounting main menu. The Dealership Payroll menu opens.
Step 3. Click Setup on the Dealership Payroll menu. The Payroll Setup menu opens.
Step 4. From the Payroll Setup menu, click Miscellaneous Parameters. The Miscellaneous Setup screen opens.
Step 5. In Check Register For Payroll Checks, type the check register number (1 or 2) that will print the checks.
Step 6. Use the Should All Salaried Employees Automatically Pull To A Regular Pay field to indicate if you want all salaried employees pulled to regular pay. If salaries are always the same, type Y for yes. If salaries change because of holidays, sick days, etc., type N for no.
Step 7. Use the Track Sick Pay field to indicate if you would like to track sick pay on employees' pay stubs. Type Y for yes and N for no. If you choose to track sick pay, the Accumulated Vacation button in the Print Employee Records menu will be changed to read "Accumulated Vacation/Sick Pay." This is optional for most users. However, if you are a California dealership, you must track sick pay.
Step 8. In Payroll Journal No., type the journal number you want to use for payroll. If you want payroll to automatically update to accounting, type journal number 40.
If you do not want the payroll to automatically update to accounting, type 00. This will update the employee records without automatically updating to accounting.
Step 9. In Cash-In-Bank G/L Account To Post NET PAY, type the general ledger account for net pay.
Step 10. The fields are hard coded with FICA, Medicare, FUTA, and SUTA. You cannot edit the descriptions. (FUTA is your federal unemployment taxes, and SUTA is your state unemployment taxes).
Step 11. In Maximum, type the maximum amount set for each deduction.
Step 12. In Rate, type the employer contribution rate for each deduction.
Step 13. Use the Gross + Demo field to indicate if gross plus demo applies for each line. Type Y for yes or N for no.
Step 14. In Deduction, type the deduction number (if any) that corresponds to the adjusted gross needed to calculate each line. The list window on the right side of the screen displays the deductions you entered on the Pay/Deduction Setup screen. Use the list to help you enter the deduction numbers.
Step 15. In G/L, type the general ledger account used to post each deduction.
Step 16. Use the Automatically Post Employer Payroll Taxes field to indicate if you want the employer’s taxes to automatically post to the payroll. Type Y for yes or N for no.
Step 17. Type the deduction number for federal withholding in the Deduction Numbers Federal Withholding If you have more than one deduction line for federal withholding, type both deduction numbers, and the system will add the deduction lines for the report when you print the 941 report.
Step 18. The Deduction Number For Reporting W/C Wages field applies to states that allow for the reduction of worker’s compensation wages by the amount of a qualified 125 or 128 cafeteria plan. Type the deduction number used to report worker’s compensation wages. For most states, the entry can be left as 00. If you enter a deduction number in this field, the system uses this deduction number to generate the Workers Compensation report you can print from the Special Purpose Reports menu. (See Chapter 8 for information about generating payroll reports.)
Step 19. Click Save to save the information. The system returns you to the Payroll Setup menu.