Fiscal year dealerships can set their Accounting operating parameters to ensure clarity and consistent labeling when saving month-end files. Once the initial fiscal year entered in the system has been closed, the fiscal year will advance automatically.
To enter your fiscal year parameters, follow these steps:
Step 1. From the Dealership Accounting main menu, select Setup. The System Setup menu will open.
Step 2. Select Operating Parameters from the menu to open the Miscellaneous Operating Parameters screen.
Step 3. Set the parameters as necessary until you come to the box in the lower-left corner of the screen.
Step 4. In Accounting Year Begins With Calendar Month, type the month that begins your fiscal accounting year. As a fiscal dealership, this could be any month of the year.
Step 5. Upon entering this screen, the Year field will default to the current calendar year but can be edited. The fiscal year should be labeled with the year in which it ends. For example, if the fiscal year begins in July (07) of the current year, enter the last two digits of the next year in the Year field. When files are generated, files generated in C:\ASIME at the close of period 08, for example, for Accounts Receivable, Accounts Payable and the General Ledger will be labeled "0818." This includes the Stack Month-End. Please be mindful of the labeling of files generated in previous month-end closings, ensuring no two files will have duplicate file names. After the initial fiscal year closing, the Year field will automatically advance to the next year.
Autosoft recommends that all month-end files are backed up to an external device to ensure no data is lost.
Step 6. Continue entering your parameters and click Save to save and apply the parameters.