Use the Print 1099s button on the Vendor 1099s menu to open the Print 1099s screen to print the 1099 forms for all or specific vendors. Before you print the forms, you should perform a test print to ensure everything on the form lines up.
To access the Print 1099s screen, follow these steps:
Step 1. From the Dealership Accounting main menu, click Trade Payables.
Step 2. Select 1099 Information from the Trade Vendor Payables menu. The Vendor 1099s menu will open.
Step 3. Select Print 1099s. The Print 1099s screen will open.
From here, you can print a test print and the 1099 forms.
Test Printing a Form
Use the Test Print button to print a test form on a blank piece of paper.
Step 1. Once you're on the Print 1099s screen, click Test Print to print a test form on a blank piece of paper.
Step 2. The system indicates it will print one form so you can test the alignment. Click OK to acknowledge the message.
Step 3. When prompted to verify your printer is ready, select To Printer and click Print.
Step 4. Compare the printout to a 1099 form to verify that everything lines up. If the text does not line up, visit the Station Setup screen (DMS Startup Menu>Settings & Utilities>Settings>Default tab) and edit the Printer Start Line Factor and Printer Left Margin Factor fields. The Printer Start Line Factor determines how far down on the page the text prints. Increase the value to move the text down, or decrease (use negative numbers if necessary) the value to move the text up. The Printer Left Margin Factor determines how far to the right the text starts printing. Increase the value to move the text to the right, or decrease (use negative numbers if necessary) the value to move the text to the left.
Step 5. Continue to test print until everything lines up.
Printing the Forms
Once your forms line up, you can print the actual 1099-Misc. Income forms. You should watch the forms as they print to ensure they do not jam the printer.
Step 1. Load the 1099 forms into your printer.
Step 2. Verify the payer information displayed on the Print 1099s screen is correct.
Step 3. In Print From Vendor and To Vendor, type the vendor numbers you want to use to print the forms. The right side of the screen displays a list of the vendors for your reference.
Step 4. ENTER or TAB through the remaining fields on the Print 1099’s screen. The print command will be triggered automatically.
Step 5. When prompted to verify your printer is ready, select To Printer and click Print.