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Viewing a List of All the Accounts in the Accounts Receivable Schedule

Autosoft -

Use the View Schedule button on the Trade Customer Receivables menu to open the View A/R Schedule screen to view a list of all the accounts in the schedule. This screen is for viewing purposes only. You cannot enter any data on this screen.

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Step 1. From the Dealership Accounting main menu, select Trade Receivables. The Trade Customer Receivables menu will open.

Step 2. From the Trade Customer Receivables menu, click View Schedule.

Step 3. When the screen opens, the system automatically runs a balance of the schedule. If the schedule balances, the system displays a list of AR accounts on the screen. If the schedule is off, the system displays a warning indicating the amount. You have the option of adding this amount to the Forced Balance (~FB) control to balance the schedule. You should find the problem and adjust it as needed. A banner displays at the top of the screen warning you when there is a balance in the ~FB control.

Step 4. The screen automatically displays information for the current period. Use the month tabs to select another month as needed.

Step 5. Scroll through the list, or press a letter on the keyboard to advance the list to that section of the customer list.

Step 6. By default, the screen includes all accounts. Click Open Items to view only accounts with balances. When prompted, select if you want to include post-ahead entries. Click Yes to include the entries or No to exclude them. The button label changes to “All Items.” Click it again to view all accounts.

Step 7. Click a line to view the detail for that customer. The Detail screen opens and displays the detail for the selected customer account. Use the Edit Line button on the bottom of the Detail screen to add notes or other information that may be useful. Assign a document number (), date (Date), and description (Desc). Before filing the line, the system prompts you to indicate if this note applies to the current month or if it is a post-ahead note. Click the appropriate option to ensure the note posts accordingly.

Step 8. Click Back to close the Detail screen.

Step 9. You can print the list or export it to Microsoft Excel as needed using the Print This List button on the bottom of the screen. Choose your print criteria and click Print.

If you select Export to Excel, a pop-up alerts you that you can view the report in Microsoft Excel by accessing the ARScheduleList.XLS file in the C:\ASIXL folder (or K:\ASIXL folder if your dealership uses a hosted version of Autosoft DMS). Click OK to acknowledge and close the message.

Step 10. Click Back to close the View A/R Schedule screen.

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