Creating the entry sets you want to use for standard entry templates involves entering the general ledger account number, control number, description, and debit or credit amount for each transaction line you want to create in the set. Once you create the set, you only have to use the Input Standard Entry Sets option on the Standard Journal Entries menu to create new sets or to edit an existing set.
Step 1. From the Dealership Accounting main menu, select Journal Entries. The Journal Entries menu will open.
Step 2. Select Standard Entries to open the Standard Journal Entries menu.
Step 3. From the Standard Journal Entries menu, click Input Standard Entry Sets.
Step 4. Type the Set Number you want to assign the entry set you are creating. The set number can be 1-99.
Step 5. Type the Journal number for the set. The journal number for the standard entries is usually 80; however, you can enter a different journal number if you want the set to post to a specific journal.
Step 6. In Line No., type the line number you are entering. The line number determines the order in which the lines post and print on the proof.
Step 7. Type the general ledger account for the line in G/L Account. If you enter a scheduled account, you must enter the control for the line.
Step 8. The Description field defaults to the description for the general ledger account. You can edit the description as needed.
Step 9. Type the debit or credit amount that should post for the line.
Step 10. Click Save Line. The line appears in a list on the right side of the screen.
Step 11. Continue to enter transaction lines. Remember, the credits and debits for the set must balance, or the system will not post the set.