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Understanding the Dealership Accounting Main Menu

Autosoft -

Welcome to the Autosoft DMS Dealership Accounting module. The Autosoft DMS Accounting module provides everything your Accounting Department needs. It comes with a set of pre-defined journals and a pre-installed chart of accounts specific to your dealership’s franchise. When transactions are posted, the journal, general ledger, and schedule are updated. Extensive audit trails make it easy to track information and locate incorrect entries. You have instant access to numerous reports and analyses designed the way you want them, so you know the exact status of your business at any given time. In addition, the financial statement is available every day.

The system uses preset parameters to alleviate redundant data entry. In addition to saving you time when you are working, these parameters help reduce operator entry errors. The parameters serve as default entries that are automatically pulled when opening a variety of entry screens throughout the system. In most cases, the default entries can be edited as needed.

The system accepts any transaction you need to post. If you are not sure how the system will handle an entry, do not be afraid to try it. You can correct any wrong entry by reversing it. Practicing gives you the confidence you need to master the system.

At the same time, it is important for you to remember that the system does not generate any data on its own. If there is data in the system, someone entered it into the system.

Just as you can enter incorrect data into a hand ledger, you can enter incorrect data into the system. The result is the same. The advantage of the DMS Accounting system is its ability to check for common operator errors and warn you when an entry does not meet the specifications entered in the setup. For example, the system will never accept a general ledger account number that is not in the setup. However, the system cannot catch every error an operator might make, so it is the operator’s responsibility to verify any information entered into the system.

accounting_main_menu.JPG 

Instructions

Step 1. Click the button that corresponds to the area of the Dealership Accounting module you want to use.

Step 2. The appropriate menu for the selected area opens.

 

Buttons

Journal Entries
This button advances you to the Journal Transactions menu. The menu is used to create print, and post journal entries.

Vehicle Inventory
This button advances you to the Vehicle Inventory menu. The menu is used to enter and view inventory information and to print inventory schedules and reports.

Trade Receivables
This button advances you to the Trade Customer Receivables menu. The menu is used to view and print the A/R schedule and customer statements.

Trade Payables
This button advances you to the Trade Vendor Payables menu. The menu is used to view and print the A/P schedule and 1099 information.

Schedules & Documents
This button advances you to the Schedules & Documents menu. The menu is used to print information for selected schedules and documents.

General Ledger
This button advances you to the General Ledger menu. The menu is used to view and print general ledger information.

Payroll
This button advances you to the Dealership Payroll menu. The menu is used to compile, update, and print payroll.

Reports & Doc’s
This button advances you to the Reports menu. The menu is used to print year-to-year comparisons, daily operating reports, vehicle sales reports, and financial statements.

Month-End
This button advances you to the Month-End Procedures menu. The menu is used to close the books at the end of the month.

Utilities
This button advances you to the File Maintenance Utilities menu. The menu is used to troubleshoot problems you are having with your data.

Setup
This button advances you to the System Parameters menu. The menu is used to set Accounting parameters that are used throughout the Accounting program.

Exit To Desktop
This button returns you to the ASI DMS main menu.

 

Function Keys

F1 Display this help page
ESC Same as the Exit to Desktop button

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